• Staffing Advisor 0.7 Day/Evening every 3rd weekend

    Job Location US-MN-St. Paul | US-MN-Woodbury
    Job ID
    Administrative/Customer Service
    Contract Status
    Day/Evening Rotation
  • Overview

    Produces employee’s schedules with assistance of department clinical leaders, adjusts schedules including filling open shifts to target, matches daily staffing to current demand and processes time stamp adjustment forms to ensure our employees are paid correctly. Works with nursing management to ensure appropriate staffing levels are maintained throughout the process. Utilizes Lean methodology to continuously improve the work. Actively engaged in developing a culture of team work and every day problem solvers.


    • Produces monthly employee schedules that are free from error and align available resources to support the front line staff

    • Approves and processes shift exchanges, ensures accurate data entry in scheduling system to include ill calls, schedule changes and extra shifts

    • Reviews staffing levels on a daily basis and calls available staff

    • Reviews scheduled staff with charge nurses and Administrative Nursing Supervisors on a shift by shift basis to ensure skill level is adequate for patient care needs

    • Provides staffing report to Administrative Nursing Supervisor regarding census and staff needed for the next shifts all within the proper policy and contract guidelines

    • Provides prompt customer service to staff contacting the staffing office including phone calls, emails, in person visits and any other form of messaging

    • Reviews and updates employees MyTime records in Kronos and ANSOS per policy

    • Actively participates in creating and implementing improvements that results in improved processes, procedures and practices to achieve high quality of outputs and efficiency of process

    • Approves and processes shift exchanges, ensures accurate data entry in scheduling system to include ill calls, schedules changes, and extra shifts

    • Maintains knowledge of, and complies with, all relevant laws, regulations, policies, procedures and standards

    • Actively participates in creating and implementing improvements

    • Performs other responsibilities as needed/assigned


    • Associate (2 year) degree in business or healthcare-related area, OR High School diploma/GED and equivalent experience required
    • Bachelor's Degree preferred
    • 1 to 3 years of healthcare or related office experience preferred
    • Previous hospital experience preferred
    • Ability to apply the VBI tools to streamline work and obtain efficiency
    • Computer Skills Basic: Ability to use a computer and applications that are associated with performing basic work tasks (navigate in Windows, Outlook, etc)
    • Critical Thinking: Gathers and integrates critical information, recognizing and addressing underlying assumptions of others, to arrive at effective solutions
    • Breaks down problems into simple tasks or activities
    • Analyzes relationships among several parts of a situation
    • Interpersonal Communication: Skilled in developing effective rapport with customers, co-workers, or families, actively listening to develop a positive connection
    • Office Skills: Knowledge and application of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology
    • Organization: Effective management of projects, deadlines, and work load prioritizing
    • Putting things together in an orderly and functional whole
    • Records Management: Knowledge of appropriate data collection policy and procedures, filing systems, data management systems, and programs
    • Ability to compile, assimilate, organize, and store printed and electronic information accurately
    • Scheduling: Knowledgeable in assigning appropriate resources to meet business needs in a timely and accurate manner

    • Written Communication: Ability to organize and express information and ideas in written form to individuals as well as groups
    • Construct messages that are clear and convincing


    About HealthEast

    At HealthEast, our patients are our neighbors and we are dedicated to their, and our, optimal health and well-being. We are guided by our faith-based heritage, a call to healing that respects the dignity and culture of every person. We empower our patients with user-friendly access to their health information, dependable service, and affordable, high-quality care.


    We put new, more efficient models of care into practice, allowing our 7,500 employees and 850 physicians to focus on what’s important: providing compassionate health care that puts the patient and their needs first. With 14 clinics, home care, a medical transportation center, and four hospitals — Bethesda Hospital, St. John’s Hospital, St. Joseph’s Hospital, and Woodwinds Health Campus — we provide excellent family health and specialization, including primary, maternity, orthopaedics and post-acute care.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Need help finding the right job?

    We can recommend jobs specifically for you! Click here to get started.